Our Services

Maintaining a Hong Kong company entails compliance with various legal obligations. These include the timely disclosure and reporting of information to Government authorities within prescribed periods (consequent on changes to directors, share capital, article provisions, registered office, the passing of certain resolutions and so on). Failure to adhere to legal and regulatory requirements often leads to criminal liability on the part of the company and its officers.

With Astra’s expertise and attention to detail, we ensure that corporate administrative matters are handled efficiently and accurately. From maintaining statutory records to ensuring compliance with legal and regulatory requirements, we aim to make corporate administration as hassle-free for you as possible.

With our assistance, you can focus on your core business activities, confident that your company’s corporate secretarial matters are placed in capable hands.

The following matters are included in our annual fee:

1. Preparation and filing of your company’s annual return

2. Preparation of minutes/resolutions in relation to the annual general meeting of the company (if applicable)

3. Holding and maintaining the company’s statutory books and records

4. Liaising with government authorities on company secretarial matters

5. Handling business registration application and/or renewal

Astra’s registered office address service lets you use our Hong Kong address as your business address on your public corporate filings.

The advantages of this service are to:

1. maintain your privacy

2. reduce spam

3. reduce corporate identity theft

As part of this service, we provide open-and-scan mail forwarding.

Preparing and keeping board and shareholder resolutions under Hong Kong law is of utmost importance. These resolutions serve as official records of decisions made by the board of directors and the shareholders of a company. They provide clarity and transparency regarding important matters such as changes in company policies, appointment or removal of directors, approval of financial statements, and authorisation of the company’s transactions.

Furthermore, these resolutions are crucial for legal compliance and can be used as evidence in legal proceedings. Therefore, it is imperative for companies to properly document and retain these resolutions to ensure good corporate governance and to safeguard the interests of all stakeholders.

In order to commence legal proceedings under Hong Kong court procedure, a writ is served by the claimant/plaintiff against the respondent/defendant. Service of a writ on a party is valid if delivered to the Hong Kong address of the respondent/defendant. If the respondent/defendant does not possess a Hong Kong office (for example, where that party is a non-Hong Kong party), the claimant/plaintiff will need to go through an additional process of applying to the court for permission to serve notice outside of Hong Kong.

Where a contract features dispute resolution provision that specifies that the parties to the contract shall resolve their disputes via Hong Kong courts, it would be prudent to require any non-Hong Kong party to appoint a process agent in Hong Kong. This way, the procedure for commencing legal proceedings will be more efficient for the claimant/plaintiff.

Astra can be appointed as process agents for this purpose, to provide a Hong Kong address for the service of writs.